Birds of a Feather Frequently Asked Questions

What are the criteria for a Birds of a Feather event?
Birds of a Feather events must be:

  • Free of charge
  • Related to computer graphics or interactive techniques
  • Open to all registered SIGGRAPH 2014 attendees
  • Non-commercial in nature (topics specific to one commercial product or company are not allowed). 

All Birds of a Feather requests will be evaluated on a case-by-case basis to be sure they conform to the spirit of a Birds of a Feather. 

What meeting space is available? 
SIGGRAPH 2014 official hotels and the Vancouver Convention Centre have meeting space available on a first-come, first-served basis. Birds of a Feather sessions can be held at:

  • Fairmont Hotel Vancouver
  • Fairmont Waterfront
  • Four Seasons Hotel Vancouver
  • Hyatt Regency Vancouver
  • Marriott Pinnacle
  • Pan Pacific Vancouver
  • Renaissance Vancouver Harbourside Hotel
  • Sheraton Vancouver Wall Centre Hotel
  • Westin Bayshore, Vancouver
  • Westin Grand Vancouver 

Is there a maximum capacity in the Convention Center Birds of a Feather rooms? 
The largest Birds of a Feather room at the Vancouver Convention Centre seats a maximum of 170 people (theater style). If your group is expected to exceed that, please choose a hotel location.

How do I request space for a Birds of a Feather event? 
Submit a Birds of a Feather session request through the SIGGRAPH 2014 web site no later than 25 July 2014. Make sure all the information on your submission is accurate and up to date. Missing information may delay processing of your request. Do not contact the hotels or convention center prior to receiving confirmation from SIGGRAPH 2014 Conference Management. Venues cannot assign meeting space until approval is received from Conference Management.

What if I want to organize more than one Birds of a Feather?
No problem, but you must fill out a separate online request form for each event. 

Is there a time restriction for Birds of a Feather sessions?
Birds of a Feather sessions can be no longer than three hours including set up and teardown. Organizers of longer events, or those who submit multiple requests for the same day for more than three hours should consider becoming a co-located conference.
Complete information on becoming a co-located event

Is there a time frame for Birds of a Feather sessions? 
Birds of a Feather sessions can not run past 6 pm at the convention center. If you are hosting your session at a hotel, there is no time restriction. 

Do the meeting rooms have a maximum attendee limit? 
For the convention center meeting rooms, the Birds of a Feather submission form will specify if there is a room maximum. If the organizer selects a preferred hotel, SIGGRAPH Conference Management will choose a meeting room based on the expected attendance. 

What are the costs for organizing a Birds of a Feather event?
Space in the convention center without audio-visual technology is complimentary, but limited. Some hotels may charge a rental fee for space or require a food and beverage minimum. Based on your original submission, SIGGRAPH 2014 Conference Management will let you know if there is a fee prior to confirming your space request. Payment for any extra services (for example, food and beverage, audio/visual, etc.) is the responsibility of the Birds of a Feather organizer and is not covered by SIGGRAPH 2014. 

Is audio/visual technology complimentary in my Birds of a Feather meeting room?
No, however SIGGRAPH 2014 does offer the opportunity to purchase a basic preset audio/visual package that is offered in one Vancouver Convention Centre meeting room at a minimal fee. Space is limited and is provided on a first come, first served basis. See below for more information regarding the preset audio/visual package. Audio/visual technology in all other meeting rooms in the convention center and hotels will be the responsibility of the organizer. 

What is included with the preset audio/visual package, and how do I request that Birds of a Feather room? 
The preset audio/visual package includes:

  • One screen
  • One LCD projector
  • One lectern microphone
  • A mixer for house sound
  • Direct box for audio hookup

Additional audio/visual technology may be ordered and paid for separately, if needed. The package price is $250.00 for two hours and $300.00 for three hours (maximum). Pre-payment is required to request the Birds of a Feather room with preset audio/visual technology. Organizers will be given a confirmation code to be entered on the Birds of a Feather Submission Form to verify payment.  Requests are confirmed on a first-come, first-served basis.
Birds of a Feather payment form for audio/visual technology

What if my Birds of a Feather session is not approved and I pre-paid for audio/visual technology? 
SIGGRAPH will refund you the full amount if the session does not fit the criteria or space is not available.

How do I order audio/visual technology for any other Birds of a Feather room? 
Please contact Freeman AV for additional audio/visual equipment.

What is the cancellation policy for the room with the preset audio/visual package?
Once approved, cancellations postmarked before Friday, 27 July, incur a $75 cancellation fee. After that time, no refunds will be issued.

Can I record my Birds of a Feather session? 
Yes, Audio and video recording is permitted as long as the organizer or speaker advises the attendees before the session begins. Recording costs are the responsibility of the organizer.

Will I receive a confirmation? 
If your request is approved, you will receive an email acknowledgement within two weeks. The confirmation will include all contact information for food and beverage and audio/visual needs. Sessions located in hotels will also receive a confirmed room assignment at that time. For sessions held in the convention center, room assignments will not be confirmed until the week of 27 June. Organizers who request the preset audio/visual room in the convention center will be notified of availability with the approval email. All rooms in the convention center will be set theater style. Due to the number of Birds of a Feather sessions that need to be accommodated in the convention center, room sets cannot be changed.   

Where will my Birds of a Feather event information be published? 
Birds of a Feather event information may be published in:

  • SIGGRAPH 2014 web site (posted after official email confirmation)
  • SIGGRAPH 2014 Conference Locator (distributed at SIGGRAPH 2014)
  • SIGGRAPH 2014 mobile app

All Birds of a Feather sessions will be publlished on the SIGGRAPH 2014 web site and mobile app leading up to and at the conference.

Birds of a Feather Meeting Space Request forms must be received by: 

  • 
30 June to be published in the Conference Locator. No changes will be accepted after the deadline has passed.

Can I publish a Birds of a Feather event at a venue that is not one of the SIGGRAPH 2014 hotels? 
No. All published Birds of a Feather events must be in one of the official hotels or the Vancouver Convention Centre. Events in other locations will not be advertised in any SIGGRAPH 2014 conference materials.

Can I schedule a Birds of a Feather event after I arrive in Vancouver? 
Yes. Events can be scheduled even after the conference begins, but space for Birds of a Feather events will be limited. Please complete the Birds of a Feather submission form in the SIGGRAPH Information System. If you wish to speak with someone in person, please visit the Conference Management office in the Vancouver Convention Centre (Room 202 West) for more information.

What are the ASCAP/BMI licensing fees mentioned on the Birds of a Feather Meeting Space Request? 
ASCAP and BMI are membership associations of US composers, songwriters, and publishers of every kind of music. Whenever music (recorded or live) is played at an event, a license must be purchased from these associations. The license purchase is the responsibility of the organizer and not the venue where the event is to be held. 

I am an exhibitor requesting meeting space. Should I use the Birds of a Feather Submission Page? 
No. As an exhibitor, you are required to complete the Exhibitor Meeting Space Request form provided by exhibition management.