Deadline Date Checklist

Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.

DateRequired Order FormSection
5 MayConference Locator ad space reservation

Promoting Your Company


26 MayConference Locator final materials duePromoting Your Company
17 JuneExhibitor Tech Talk Request FormPromoting Your Company
20 JuneLead retrieval systems (Early Bird advance rate)Official Contractors
23 JunePre-Registered Media List will be availablePromoting Your Company
27 JuneExhibitor Hotel Meeting Space RequestRegistration, Hotels, and Meeting Rooms
30 JuneExhibitor Convention Center Meeting Room Request FormRegistration, Hotels, Travel, and Meeting Rooms
11 JulyExhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information dueRules & Regulations
14 JulyExhibitor Suite Request FormRegistration, Hotels, Travel, and Meeting Rooms
14 JulyAfter this date, hotel rooms and rates requested are based on availabilityRegistration, Hotels, Travel, and Meeting Rooms
17 JulyFreeman furnishings, carpet, cleaning, rental exhibits, accessories, installation & dismantling labor, freight handling, signs/graphics, computer and audio/visualOfficial Contractors
17 JulyThird-party authorizationOfficial Contractors
17 JulyDemonstrator/translator service - Deadline to cancel service with only a 10% processing feeOfficial Contractors
25 JulyLead retrieval systems (Advance Pricing Deadline)Official Contractors
25 JulyAfter this date, one night's room and tax are non-refundableRegistration, Hotels, Travel, and Meeting Rooms
29 JulyFreeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date for shipments to arrive at the Freeman WarehouseOfficial Contractors
30 JulyBooth Security Order Form – Incentive Pricing DeadlineOfficial Contractors
30 JulyIncentive Pricing Deadline for Internet Orders Received With PaymentOfficial Contractors
1 AugustAll changes and cancellations are to be made directly with assigned hotelsRegistration, Hotels, Travel, and Meeting Rooms
7 AugustFreeman Exhibit Transportation & Freeman International Exhibits Transportation – Freeman will begin accepting shipments at SIGGRAPH 2014Official Contractors
 Discount Rate Cut-off for Electrical and Plumbing ServicesOfficial Contractors