Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.
| Date | Required Order Form | Section |
| 5 May | Conference Locator ad space reservation | Promoting Your Company
|
| 26 May | Conference Locator final materials due | Promoting Your Company |
| 17 June | Exhibitor Tech Talk Request Form | Promoting Your Company |
| 20 June | Lead retrieval systems (Early Bird advance rate) | Official Contractors |
| 23 June | Pre-Registered Media List will be available | Promoting Your Company |
| 27 June | Exhibitor Hotel Meeting Space Request | Registration, Hotels, and Meeting Rooms |
| 30 June | Exhibitor Convention Center Meeting Room Request Form | Registration, Hotels, Travel, and Meeting Rooms |
| 11 July | Exhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information due | Rules & Regulations |
| 14 July | Exhibitor Suite Request Form | Registration, Hotels, Travel, and Meeting Rooms |
| 14 July | After this date, hotel rooms and rates requested are based on availability | Registration, Hotels, Travel, and Meeting Rooms |
| 17 July | Freeman furnishings, carpet, cleaning, rental exhibits, accessories, installation & dismantling labor, freight handling, signs/graphics, computer and audio/visual | Official Contractors |
| 17 July | Third-party authorization | Official Contractors |
| 17 July | Demonstrator/translator service - Deadline to cancel service with only a 10% processing fee | Official Contractors |
| 25 July | Lead retrieval systems (Advance Pricing Deadline) | Official Contractors |
| 25 July | After this date, one night's room and tax are non-refundable | Registration, Hotels, Travel, and Meeting Rooms |
| 29 July | Freeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date for shipments to arrive at the Freeman Warehouse | Official Contractors |
| 30 July | Booth Security Order Form – Incentive Pricing Deadline | Official Contractors |
| 30 July | Incentive Pricing Deadline for Internet Orders Received With Payment | Official Contractors |
| 1 August | All changes and cancellations are to be made directly with assigned hotels | Registration, Hotels, Travel, and Meeting Rooms |
| 7 August | Freeman Exhibit Transportation & Freeman International Exhibits Transportation – Freeman will begin accepting shipments at SIGGRAPH 2014 | Official Contractors |
| Discount Rate Cut-off for Electrical and Plumbing Services | Official Contractors |