SECURITY IS YOUR RESPONSIBILITY TOO!
One of the most challenging areas at every trade show involves the security of the exhibitor's product - both at the show site and in transit. An important service to all exhibitors is the hall perimeter security provided by SIGGRAPH on a 24-hour basis from move-in through move-out. Every reasonable precaution will be taken to protect property. However, SIGGRAPH 2014 cannot and does not insure the safety of persons or the protection of property. This is the responsibility of each individual exhibitor. Exhibit halls and hotels are public buildings to which hundreds of individuals have access, not to mention the number of individuals involved in the shipping of your product to and from the show. Therefore, it is critical that all exhibitors make every effort to safeguard their investments in the exhibition.
We suggest that if you have valuable equipment in your booth, you hire your own security guard for your booth. If a theft does occur, immediately report the theft to the closest security guard, who will notify a supervisor and complete a report for your insurance carrier.
Following are some additional security hints:
We strongly encourage you to insure your property from the time it leaves your facilities until it is returned after the show. In most cases, a rider can be added to your present policy for a nominal cost that will protect your property while it is out of your control. Remember that it is your responsibility as an exhibitor to insure your property. Neither the Association for Computing Machinery, nor Hall-Erickson and their agents, nor the Vancouver Convention Centre and their respective agents, will be responsible in any way for the safety of any exhibit or material against theft, fire, or accident.
We suggest you consider the following:
If you ship by common carrier, do not use cartons which identify the contents, but group and ship all products in crates. Be sure to list the number of pieces in your shipment on the bill-of-lading and carefully identify the number of crates, cartons, etc., but do not identify the contents. Ship your exhibit and product in locked trunks or crates.
Inventory all equipment before and after set-up and teardown. Make sure your booth is always attended during the set-up and teardown periods, and make sure your booth is never unmanned even for a short time during show hours. To secure your product, attach items to your display whenever possible. Run wire or cable through as many items as possible and lock.
Important parts should be removed from displays when not being used in demonstrations. Take small items, one-of-a-kind prototypes and special samples or extremely valuable merchandise to your hotel room or deposit them in the hotel safe overnight.
Cover It Up
Drape your product when the show closes each night.
If you experience a loss, report it to the Security Office and to Exhibition Management immediately.